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Seattle Works Day for Organizations & Non-Profits

Seattle Works Day is a great way to accomplish some big projects! Over 1,000 volunteers work at over 50 projects throughout the city. That's over 4,000 hours of service in one single day! Plus, because we're Seattle Works, we finish things off with a bang - a party at Pyramid Alehouse with food, drinks and entertainment. Seattle Works Day is one of our biggest fundraisers of the year, and we hope it helps you complete some of your biggest projects of the year!

Nonprofit Registration Opens Feb 5th! To submit a project, follow these instructions!

 

Seattle Works Day Schedule

Saturday, June 8 

  • 12 pm - 3:30pm: Organizations have a lead on project site to host volunteers 
  • 3:30 - 5:30pm: Celebrate with Seattle Works and the volunteers that served that day at Pyramid Alehouse. You don't have to come to the party, but you totally should.

Leading Up To SWD 

  • February  5: Project submission opens (submission instructions)
  • March 15: Project submission deadline
  • March 4: Team Captain Registration opens
  • April 15: Volunteer registration opens
  • March 15 - April 26: Seattle Works matches projects to our volunteer teams. You should find out if you have a team within this window, although there are always a few outliers.
  • Early June: Meet your team captain! We'll introduce you (over email). Please communicate parking, clothing, and project details directly to the captain to share with the SWD team.
  • June 5-6: Supplies Drop-Off! SW will be dropping off snacks, t-shirts, and water at your site 2-3 days before the event. Please work with us to schedule a drop off and store the items until Saturday.
  • June 8th Seattle Works Day! And After Party! After Party is completely complimentary, food and drink included. 
  • After SWD: Send feedback surveys, and any left over materials and sign-in sheets back to Seattle Works. 

Ready to Submit a Project?

Sign into the Partner Portal in the top right and follow these instructions.

Don't have a login yet? Email volunteer@seattleworks.org and we'll get you set up!


SWD FAQ for Project Site Hosts

(If you are a volunteer or Team Captain with questions, click here for your own FAQ page)

 

HOST ORGANIZATIONS AND NONPROFITS

What type of projects do SWD volunteers usually do?
What is Seattle Works Day all about?
What are my responsibilities as a site host?
How do I request a team of volunteers?
What if my project is at a different time?
How do I make my project most attractive to teams?
How will I know if my project is chosen?
What if there is a problem and I can't be there?
What if I have a project idea, but I don't have the supplies?
What will Seattle Works provide the day of the project? What will volunteers bring?
What is this AfterParty I've heard about?
What if I have a project idea, but I can't do it on June 17th?
Do I need to do anything special before the event?
What should I do if I have a problem on Seattle Works Day?
What if I have more questions?

 

What type of projects do SWD volunteers usually do?

For Seattle Works Day we generally accept projects that fill the following conditions:

  1. Project can accommodate at least 10 volunteers
  2. Volunteers like projects where they all get to work together
  3. A lot of projects are painting, cleaning, planting, beautifying, pulling blackberries or other habitat restoration... volunteers love it when they can see the change they made at the end of the day.
  4. The organization must supply all the materials for the project as well as provide a staff member on site to direct the volunteers

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What is Seattle Works Day all about?

Seattle Works Day is a fun and easy way to give back! You will be one of over 1,000 people working hard at service projects throughout the city. That's over 4,000 hours of service in one single day! Plus, because it's Seattle Works, we finish things off with a bang - a party at Pyramid Alehouse with food, drinks and entertainment. 

Our goal is to connect enthusiastic Seattleites to you- the boots on the ground doing the hard work that makes Seattle the city we all love! Seattle Works Day is one of our biggest fundraisers of the year, and it's a great way to make connections! We hope that people are connecting to each other in their teams, nonprofits at their sites, and to other nonprofits, companies and individuals at the after party. 

We provide an easy, effective and fun way to engage with the community with minimal organization and extra work on your end!

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What are my responsibilities as a site host?

Check out our Nonprofit Terms of Engagement to learn more about our expectations and how we can support you as a site host.

Your most important responsibility is to make sure you have all the materials, tools and supplies you'll need to keep your team busy and productive for 3.5 hours (12pm-3:30pm).

*SW will be dropping off snacks, t-shirts, and water at your site 2-3 days before the event. Please work with us to schedule a drop off and store the items until Saturday.

It’s the Team Captain's responsibility to connect with you and communicate any important information you give them to their team. The SW Program Manager will send out an email to introduce you to the Team Captain a few weeks before the event. After that it’s the Team Captain's responsibility to make sure they know what the project is, where to park, what to wear, etc. 

That being said, if you don't hear from your Team Captain by the Wednesday before the project, please reach out to confirm all the important details.

Please plan on being on-site 15 minutes before the rest of the volunteers- so 11:45am. We've asked Captains to show up 15 minutes early to get situated.

Finally, please work with the Team Captain to make sure everyone signs-in! The sign-in sheet is the liability waiver, so everyone needs to sign-in AND Team Captains will need to return the sign-in sheet to SW Program Manager via email or in person at the after party. If you have your own waivers that you MUST use, please email Liz and we'll try to combine them so that people only have to sign-in once. Here is a link to the waiver we'll be asking people to sign.

Youth under 18 years old have a Youth Waiver.

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How do I request a team of volunteers?

Email volunteer@seattleworks.org between Feb 5 and March 15. We'll help you get set up on our new login system- the Partner Portal- and you can request a project from there. We’ll let you know bythe end of April if your project has been selected. Already have access to the Portal? Follow these instructions.

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What if my project is at a different time?

Unfortunately, we can only accommodate projects that happen from 12-noon to 3:30 pm. If it’s close, send the SW Program manager an email and we’ll see if we can work with your specific team.

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How do I make my project most attractive to teams?

Here are some hints to increase the chances of having your project chosen:

  • Bigger projects. The more volunteers a project can accommodate, the more likely it will be chosen. Our biggest need is for projects that can host 30-50 volunteers.
  • Use spicy language! Instead of titling your project “Pulling Blackberries” call it “Habitat Restoration”. I’m happy to help with spicing up your project description if you want!
  • Dream Big! Don’t underestimate a large group of dedicated volunteers. They can accomplish A LOT so be sure to have a few backup projects in case they finish everything you had originally planned in 30 minutes. (It’s happened before!)
  • Offer Multiples! Submit more than one project, if you have the resources! Please be sure that if both projects are chosen you have the materials and staff to run both of them simultaneously.

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How will I know if my project is chosen?

The SW Program Manager will send you an email by the end of April to let you know if your project has been selected. Feel free to email if you need to know before then, or if you are getting antsy.

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What if there is a problem and I can’t be there?

Please be sure to build in a “backup plan” for your project in case you get sick or cannot be there for some reason. Seattle Works is a small staff and we won’t be able to fill in for sites if the site host has something come up. If your plans change, please contact the SW Program Manager ASAP to let us know what is happening. 

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What if I have a project idea but I don’t have the supplies?

You must provide all the supplies necessary for your project. We can connect you with local orgs like the Southeast Seattle Tool Library or the  Seattle Public Schools Self-Help Program if you need it!

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What will Seattle Works provide the day of the project? What will volunteers bring?

Seattle Works will provide:

  • Water
  • Snacks
  • Sign-in sheet (make sure everyone signs in!)
  • T-shirts (If shirts aren’t the right size people can exchange at the after party)

Volunteers are encouraged to bring with them:

  • Refillable water bottle
  • Sunscreen
  • Hat
  • Sunglasses
  • Rain jacket (just in case)
  • Phone for taking selfies #SWDay (Twitter, Instagram, FB)

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What is this AfterParty I've heard about?

It's fun - that's for sure.  The AfterParty is at Pyramid Alehouse directly following the service projects until 5:30pm.  We provide all the food, drink and entertainment and you kick back and help us celebrate one heck of a day! All our nonprofit partners are invited to join us, meet other teams and celebrate a job well done! The party is for all-ages. All nonprofit staff are encouraged to come to the after party and celebrate with us!

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What if I have a project idea, but I can't do it on June 8th?

We run a variety of programs throughout the year including like Team Works, the Volunteer Calendar, and The Bridge: Board Training. Check out our Nonprofit page for more information, or send us an email.

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Do I need to do anything special before the event?

Your most important responsibility is to make sure you have all the materials, tools and supplies you'll need to keep your team busy and productive for 3.5 hours.

It’s the Team Captain's responsibility to connect with you and communicate any important information you give them to their team. The SW Program Manager will send out an email to introduce you to the Team Captain a few weeks before the event. After that it’s the Team Captain's responsibility to make sure they know what the project is, where to park, what to wear, etc. 

That being said, if you don't hear from your Team Captain by the Wednesday before the project, please reach out to confirm all the important details.

Please plan on being on-site 15 minutes before the rest of the volunteers- so 11:45am. We've asked Captains to show up 15 minutes early to get situated.

Finally, please work with the Team Captain to make sure everyone signs-in! The sign-in sheet is the liability waiver, so everyone needs to sign-in AND Team Captains will need to return the sign-in sheet to SW via email or in person at the after party. If you have your own waivers that you MUST use, please email Liz and we'll try to combine them so that people only have to sign-in once. Here is a link to the waiver we'll be asking people to sign.

Youth under 18 years old have a Youth Waiver.

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What should I do if I have a problem on Seattle Works Day?

If someone is hurt, call 911 first. Then call 206-324-0808 and a Seattle Works employee will answer all your questions! We’ll be on-call all day!

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What if I have more questions?

Email us! We'll do our best to answer any questions you have!

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