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Frequently Asked Questions: SWD | Volunteers and Team Captains


 
SWD FAQ's for Volunteers and Team Captains!
(If you are a nonprofit host site, click here for your own FAQ page.)
 

VOLUNTEERS

What's Seattle Works Day all about?
Seattle Works Day Schedule
How do I form a team?
What if I don't know anyone leading a team?
What does Seattle Works do?
Where will I be volunteering?
What is this AfterParty I've heard about?
How much does it cost?
How do I sign up?
What if my company wants to be a sponsor?
What if I can't make it on Sat 6/23?
What will Seattle Works provide the day of the project? What should I bring?
What should I do if I have a problem on Seattle Works Day?
What if I have more questions?

TEAM CAPTAINS

Team Captain Timeline
Team Captain Packet and Outreach Kit (Downloadable)
How do I sign up to be a Team Captain?
What does a Team Captain do?
Where will we be volunteering?
How do I recruit my team?
How do I register people on my team?
How do I know if my teammates/ friends/ neighbors/ colleagues have registered?
Do I need to do anything special before the event?
What should I be doing as Team Captain during SWD?
What if I have more questions?

 

What's Seattle Works Day all about?
How do we meet our neighbors? Make lasting change? And work towards creating the city we want to live in? A great start is Seattle Works Day!

Seattle Works Day is a fun and easy way to give back! Start your own team, or join an existing team to be one of over 1,000 people working hard at service projects throughout the city. That's over 4,000 hours of service in one single day! Plus, because it's Seattle Works, we finish things off with a bang - a party at Pyramid Alehouse with food, drinks and entertainment.

And it doesn't stop there! Not only will you enjoy a great day of service and celebration, but your contribution supports our year-round community engagement work.

Our goal is to provide an easy, effective and fun way to support your community, while inspiring you to continue connecting.

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Seattle Works Day Schedule
Saturday, June 8th (6/8/2019)

  • 12- 3.30pm -Volunteer at your team's project site! Your team captain will have all the information, including directions for your project.
  • 3.30 - 5.30pm -Head over to Pyramid Alehouse and raise a glass with us to the day's accomplishments. You don't have to come to the party, but you totally should.

Important Dates

  • 3/4 Team Captain Registration Opens- Sign up early to get the best pick of projects! (Although all the projects are awesome!) Click here to register. Check out the Team Captain FAQ if you have questions. 
  • 4/15 Individual Registration Opens- Join up with a friend or coworker who is a team captain, or join one of our Public Sites! Once you've signed up, get more people involved- send out the link, post it on social media, invited friends, co-workers, family and neighbors!
  • 5/31 Registration Closes! (If you have extenuating circumstances, send us an email ASAP)
  • 6/8 Seattle Works Day!

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How do I form a team?

It starts by signing up as a Team Captain! Click here to register.

Check out the Team Captain FAQ at the bottom of this page for all the info on forming your own team.
If you think your company might want to cover the costs, check out the sponsorship page and SWD Sponsorship Options.

Still have questions? Email volunteer[at]seattleworks[dot]org.
 

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What if I don't know anyone leading a team?
No problem! You can lead a team yourself by becoming a captain (Team Captain FAQ), or sign up for one of the Seattle Works Public Teams (Registration opens April 15).  The Seattle Works Public Teams are open to anybody!  Grab a friend or sign up by yourself and make some friends.

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What does Seattle Works do?
Thanks for asking! Seattle Works connects volunteers, develops leaders, and builds community. From one-time service projects to board training to election events we're here to get you connected - on Seattle Works Day, and all year long. 

Seattle Works provides a pivotal service to help connect individuals and companies interested in volunteering with needs in the nonprofit sector. We know that volunteers and direct service nonprofits are hard at work at their day jobs making Seattle great. We also know how hard it can be to take the firt step to connect to service in our community. Seattle Works' only job is to help connect people to ways to give back. We always answer the phones. We know a ton about the nonprofit landscape in Seattle. And we can't wait to help you plug in and give back.

Seattle Works is a 501c3 nonprofit organization, federal tax id number 91-1416844.

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Where will I be volunteering?
That depends on which team you're on.  We have over 50 project sites we'll be helping out at. Your Team Captain will let you know project details well in advance of Seattle Works Day.  It depends on your team size, but here are some examples from last year: 

  • Process book players and reshelf talking books at The Washington Talking Book and Braille Library to help them keep up with the 2,000+ returns they have daily.
  • Work on trail maintenance, erosion banking, installing wattle fencing and sheet mulching at Interlaken Park.
  • Prepare and weed food bank plots for spring planting at Magnuson P-Patch that will contribute over 3,000 pounds of food this year.
  • Dig in at the West Duwamish Greenbelt, one of the largest green spaces in the city of Seattle to ensure survival of native trees and shrubs for long term grown with Nature Consortium.

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What is this AfterParty I've heard about?
It's fun - that's for sure.  The all-ages AfterParty is at Pyramid Alehouse directly following the service projects.  We provide all the food, drink and entertainment and you kick back and help us celebrate one heck of a day! All ages welcome!

The party is family friendly, hosted at Pyramid Alehouse and is open until 5.30pm. 

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How much does it cost?
$30 per team member supports Seattle Works and gets you the project, party and event tee. Corporate sponsorship begins at $2,500 and includes participation plus marketing exposure for your company. 

Some organizations fundraise with breakfasts, fun runs, or cookies - we've taken a different route and combined our fundraiser with our mission.  So not only does your participation support the community organization you're volunteering with on Seattle Works Day, it keeps us going so we can offer year-round support to our direct service partners through volunteer opportunities like Team Works, the Volunteer Calendar, and The Bridge: Board Training.

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How do I sign up?
There are four ways to do it. You pick! 2019 registration is now open! Click here to register.

  1. Form your own team. If you have at least six people that want to join you and you're willing to spend time coordinating, this option is for you! Check out the Team Captain FAQ below for more information. 
  2. Join a team formed by someone you know.
  3. Join your company team. Not sure if your company has a team? Email Us.
  4. Join one of the Seattle Works Public Teams and meet new people.

Use this how-to doc to help you sign up.

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What if I can't make it on Sat 6/8?
Bummer!  C
heck out our Volunteer Calendar for other opportunities in the city!

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What will Seattle Works provide the day of the project? What should I bring?

Seattle Works will provide:

  • Water
  • Snacks
  • Sign-in sheet (make sure everyone signs in!)
  • T-shirts (If shirts aren’t the right size people can exchange at the after party)

Volunteers should bring with them:

  • Sunscreen
  • Hat
  • Sunglasses
  • Rain jacket (just in case)
  • Phone/ camera for taking selfies #SWDay (Twitter, Instagram, FB)

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What should I do if I have a problem on Seattle Works Day?

If someone is hurt, call 911 first.

Then call 206-324-0808 and a Seattle Works employee will answer all your questions!

We’ll be on-call all day!

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TEAM CAPTAIN FAQs

Team Captain Timeline

3/4: Team Captain Registration Opens!
Follow this link to sign up as a Team Captain!
 (Please email volunteer[at]seattleworks[dot]org if you have questions or problems.)

March & April: Choose your project
The Seattle Works team will reach out to you with 1-2 project options we think would be a great fit for your team. Plan to respond and pick a project within 2-3 days of receiving your project options.

Now- 6/8: RECRUIT!
Now’s the time to rally your crew—get out those asks to friends, family, coworkers, strangers, to join you for an awesome day of service and celebration in support of Seattle Works! You can use these templates we put together, or create your own!

You can share this "how to register" link to make sure everyone knows how to sign up.

If you are on a team that is paying for it's team members, use this "how to register" doc.

Week of 5/20: Connect with your project host
We’ll introduce you via email to your project host. Plan to follow up via email, schedule a phone call, or even set up a time to stop by the project site and chat briefly about day-of details. Once you connect with your project host, send your team a quick check-in email with basic project details.

Fri 5/27: Final rallying cry!
If your team hasn’t yet filled, get the attention of those last-minute folks who haven’t signed up yet! To check on your team's registrations, follow these steps.

Mon 5/31 Registration closes

Fri 6/3: Send final confirmed number of volunteers to your project host
Give your project host a heads-up on the number of people you expect on Saturday—whether it’s more, fewer, or juuuust right.

Week of 6/3: Send final project details to your teammates
Shoot your team an email with all of the information they need to know to come prepared for the project on Saturday. We’ve put together a
 sample email, but feel free to create your own.
 
Sat 6/8: Seattle Works Day!
Show up to your project site 15 min before your scheduled start time team to check in with your host and set up tshirts and your check-in sheets.

Make sure your team signs in- even people who arrive late!

Take a photo of the final sign-in sheet and email it to volunteer[at]seattleworks[dot]org or turn it in at the after party.

Check in with teammates throughout the day to make sure they are having fun, are drinking water and put on enough sunscreen!

Take Photos! #SWDay

Sat 6/8: After Party!
Once your project is finished, bring your team (and your project hosts!) to the all-ages After Party at Pyramid Alehouse. We’ll thank you for your day of service the best way we know how—food, beer, music and good people!

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How do I sign up to be a Team Captain?

Follow this link to sign up to be a Captain! Not sure what to name your team? Here's a silly Team Name Generator

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What does a Captain do?

  • Follow this link to register your team.
  • Select your team’s project
  • Recruit team members
  • Check on your team’s registration (Follow these steps)
  • Connect with your project host (SW will help get the ball rolling)
  • Send project details to your team before the big day
  • Tweet & tag us on the big day! #SWDay
  • Return sign-in sheets to Seattle Works and tell us how it went.
  • Join us at the After Party!

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Where will we be volunteering?
As team captain, you get to help choose your team’s project! A SW Program Manager will reach out to you with information about sites that fit your team’s needs.

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How do I recruit my team?

You’re responsible for recruiting the number of volunteers you commit to when you sign up to captain a team. Invite anyone you think would join you for a day of service, fun and supporting Seattle Works! We’ve compiled some sample emails and social media messages here—but feel free to get creative!

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How do I register people on my team?

Each of your teammates needs to register for Seattle Works Day via our registration site--they’ll have the option to choose your team when registering using the drop down menu. Registration will open on April 15!

If you’re assembling a team that is sponsored by your employer, your team members will not be asked to pay to register and will register via our sponsor page.  Microsoft and Premera—ignore this link! We’ll send you a separate link via email.

Seattle Works Day registration is $30 per volunteer, which covers project supplies, After Party food and drinks—and the coveted Seattle Works Day t-shirt! 

Use this helpful "how to register" doc to send to your teammates.

To see your current team roster, follow these steps.

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How do I know if my teammates/ friends/ neighbors/ colleagues have registered?

Sign in as a team captain on the Seattle Works website and you'll be able to see who has joined your team! Click "Log-in" at the top right corner of the page to log-in or create an account. Once you've logged in, go to "My Account" and click "My Teams" from the dropdown menu. Click the plus sign next to the same of your Seattle Works Day team. Click the button that says "Manage Team" to see everyone who as registered so far. This list will be updated daily. Here's a step by step guide.

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Do I need to do anything special before the event?

Yes! It’s your responsibility to connect with your site lead and communicate any important information to your team. SW will send out an email to introduce you to the Nonprofit site lead. After that it’s your responsibility to make sure you know what the project is, where to park, what to wear, etc. 

Plan on arriving at your site 15 minutes before the rest of the volunteers- so 11:45am.

Finally, it’s your responsibility to make sure everyone signs in! The sign-in sheet is the liability waiver, so everyone needs to sign in AND you’ll need to return the sign in sheet to SW via email or in person at the after party.

Youth under 18 years old have a Youth Waiver.

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What should I be doing as a team captain during SWD?

  • Arrive 15 minutes before the rest of the volunteers- at 11:45am.
  • Make sure ALL volunteers sign in. (Then take a photo and email the sign in sheet to volunteer[at]seattleworks[dot]org or drop it off at the after party).
  • Hand out t-shirts, water, snacks and let people know where they can put their bags/ jackets during the project. T-shirts can be exchanged for different sizes at the after party.
  • Take photos and tag #SWDay.
  • Greet all the volunteers and make sure everyone is engaged and having fun! If not, work with the site host to adapt the project so everyone can participate!
  • Remind volunteers and Nonprofit site hosts to join us at the after party at Pyramid Alehouse.

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What if I have more questions?

Email us! We'll do our best to answer any questions you have!

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